Catering Booking Application

DISPLAY SETUP

Display must be set up by 8:45am on the first day of the show, as the gates will open at 9am sharp.

VEHICLES

For the safety of visitors and participants, vehicle access to the site during the event is only allowed before 8.30am and after 4pm show days. Vehicles must be parked within your site boundary and not driven contrary to hours indicated.

All other vehicles can be parked in the exhibitor car park at no charge.

CAMPING

You can camp onsite free of charge. There are toilet and shower facilities available at most venues. Please advise staff once you arrive if you intend on camping.

Banking Services

Exhibitors should be aware that there are no banking services on site, however all major banks can be found within the Central Business District. ATM and credit card facilities are available for visitors at the Site Office.

Electricity

Most sites have 240v power available. Power is available if indicated in application at a cost of $130 ex GST per event. Exhibitors are responsible for reticulation within their site and all exposed leads must have a current Inspection Certificate. All leads must be tagged.

Insurance

Exhibitors must have Public Liability Insurance of a minimum of 10 million dollars to attend the event. Details of this insurance must be noted on the Site Application form. Public Liability must be forwarded to the Office before setup.

Internet

Please note broadband connection cannot be guaranteed at every venue.

Exhibitors Passes

Each booking includes four exhibitor passes.

Exhibitor passes allow pedestrian access to the site.

Extra passes are available at $10 each.

Free exhibitor parking is available in the designated carpark during the event.

Vehicles entering onto the site must be parked within the exhibitor’s site boundary and not be moved between visitor opening hours 8.30am till 4pm on show days.

Site Safety

Please ensure all displays and demonstrations are carried out in a safe manner.

Altitude Events Staff and representatives of Work Cover NSW will monitor all displays and exhibitors are asked to comply with the requirements of these officials regarding the safety of their displays and demonstrations.

All exhibitors must submit a Site Safety Plan.

Security

There will be personnel patrols onsite over the duration of the weekend.

Site Preferences

You may request a particular site/s and if not retained by another exhibitor we will attempt to meet your request.

Site Sharing or 'Piggy Backing'

Exhibitors are not allowed to share their site with another exhibitor without the written permission of Altitude Events Management.

Such permission will not be given unless Altitude Events Management is satisfied there exists a genuine agent or distributor association between the parties concerned.

Altitude Events Management reserves the right to refuse exhibition space or charge at least the minimum site rental if it considers there is a breach of this policy.

Non-compliance fine

PLEASE NOTE - There is a $1,000 non-compliance fine in place for any exhibitor that;

- Is deemed a no-show at the discretion of the event organiser

    - If you are not set up on site by 8:45am on the first day of the event

- Early departure at the discretion of the event organiser

    - Pack up and/or depart the site prior to 4pm on the Sunday of the event.

THE EXHIBITOR ACKNOWLEDGES THAT THE OFFER TO ENTER INTO THE GROUND SPACE CONTRACT AND TO ACQUIRE THE ADDITIONAL SERVICES IS SUBJECT TO THE FOLLOWING ADDITIONAL TERMS.

• The Catering Exhibitor covenants to pay a $200 non-refundable deposit prior to the event plus 15% of gross takings to be paid prior to leaving the venue on the Sunday afternoon. Your $200 deposit will be deducted from the 15% gross takings. Failure to comply with these requirement may result in site/s being re-allocated without further notice. All food outlets are to conform to the Health Food Regulations.

• Refunds and Cancelation Fees – (in addition to the $200 non-refundable deposit) Cancelled bookings will incur charges inclusive of GST: 30-45 days prior 25% of total monies paid, 15-30 days prior 50% of total monies paid, 15-0 days prior no refund available. If cancellation is related to a Covid-19 safety issue all monies except the 10% non-refundable deposit will be refunded.  

• Sites will be allocated at the discretion of the Organiser.

• All property of the participant is brought onto the Altitude Events venues at the risk of the participant and the participant hereby agrees to indemnify Altitude Events Pty Ltd against any action, claim, demand, cost or expense. All property must be removed from the venue no later than 5.00pm on the Monday following the Altitude Events Show.

• It is essential that all participants have public liability insurance to the value of 10 million dollars. A copy of the participants public liability insurance will be required prior to the event. Exhibitors will NOT be allowed onsite unless a copy has been received by the Organiser. The Organisers will not accept any responsibility for any injury or accident to any participant or agents of the participant/s. Public risk insurance is to cover visitors to the Altitude Events Show only. 

• The Exhibitor must keep all structures, signs, displays and products within the space allocated to them by the Organiser. Exhibitors, their employees or agents must also keep within their space.

• Participants are responsible for the condition of the space during the currency of each Altitude Events Show. Any damage will be the participants responsibility and any costs associated will be passed on to the participant.

• No vehicles, goods or articles displayed shall be removed from the space before 5pm on the final day of the Altitude Events Show. Exhibitors must remain on their space and operational until the conclusion of the general public opening hours each day of the show.

• The use of amplifiers or loudspeakers by the Exhibitor is prohibited.

• The display of signs, placards, or advertisements in locations, other than the space provided by this agreement is prohibited.

• The Exhibitor is not permitted to sell second-hand or reconditioned goods, vehicles and equipment.

• All food sold or distributed by Exhibitors must comply with Health Regulations and permission must be granted by the Organiser and all relevant authorities. A minimal Local Council Food Service Inspection Fee will be added to site fees.

• In the Contract, unless the context requires otherwise;

• - The 'Organiser' where appearing shall include Altitude Events Pty Ltd, their servants and agents.

• - The 'Participant' where appearing shall include the company, person or persons, specified on the Site Application Form as Participants, their servants and agents.

• - When two or more persons are parties to this agreement and the Terms and Conditions herein contained shall bind them jointly and each of them separately and each of their respective executors, administrators and assignees and when a company is a party hereto the Terms and Conditions on its part herein shall bind the Company, its successors and assigners.

• All exhibitors will be required daily to scan the QR Code provided by Altitude Events. Exhibitors must have their own Covid-19 safety plan on their site at all times. Hand sanitiser must be available as well as appropriate signage as advised by NSW Health must be clearly displayed on your site at all time. Social distancing must be conducted and if you are feeling unwell please do not attend the event, call our office on 0421494556 and please get tested. If you have any questions surrounding Covid-19 please contact our office.